SUBJECT:                            Health and Safety of Employees

EFFECTIVE:                         January 27, 2014

PURPOSE:               To ensure all employees have a healthy and safe work environment.

REGULATION:

The District, in accordance with WorkSafe NB, will coordinate the establishment of Joint Health & Safety Committees, where required, according to the Occupational Health & Safety Act.

Employees are expected to follow safe work procedures and to participate actively in creating a healthy and safe working environment.

All employees must work in compliance with the law, and with safe work practices and procedures.

SUBJECT:                            Co-Curricular Activities

EFFECTIVE:                         April 26, 2005

REVISED:                             August 23, 2005; August 19, 2013

PURPOSE:               To monitor co-curricular activities (directly support curricular objectives).

REGULATION:

1. Co-curricular activities will only be considered if they relate to the NB Curriculum Outcomes as outlined in the NB Curriculum Guide.

2. Application for co-curricular activities must be completed and submitted to the Senior Education Officer three weeks prior to the event.

3. Application for busing and a list of the names of students who will be participating in the activity must be attached to the Application for Co-Curricular Events.

4. Applications for Co-curricular Events must be approved by both the principal and the Senior Education Officer.

SUBJECT:                            Safety of Students and Employees –  Procedures in the Event of an Accident

EFFECTIVE:                         March 4, 2002

REVISED:                             August 23, 2005; August 19, 2013

PURPOSE:                           To ensure the safety and security of school premises and the welfare of students and staff, and to ensure that standard procedures are followed in the event of an accident.

REGULATION:

Principals are responsible to maintain the safety and security of the school buildings and environs.  School health and safety committees must be established, meet regularly, and keep records, in writing, of meetings, inspections, safety violations or hazards, and recommendations for elimination of safety hazards or improvements to the school building or grounds.  Copies of school reports are to be forwarded to the district health & safety committee on a monthly basis.

Serious safety hazards or breaches of school security must be reported immediately to the appropriate district authority.

In the event of an accident, principals must ensure that:

1. The appropriate accident report forms for students involved in an accident are completed and forwarded to the Superintendent;
2. The appropriate forms with respect to Workplace Health & Safety Compensation are completed when an employee is injured or becomes ill because of work-related conditions and forwarded to the Director of Human Resources;
3. The first aid is administered by a trained employee, to the limit of that employee’s training and knowledge;
4. The parents or guardians are informed as precisely and expeditiously as possible when students are involved in an accident;
5. The Crisis Intervention procedures at the school are in place, updated annually and  practised regularly, and ready to be instantly operational as the need arises;
6. The District Crisis Intervention Coordinator is informed and involved as necessary;
7. The appropriate intervention (police, fire, ambulance, medical assistance, etc.) is quickly sought and procured as the need arises.

Serious accidents or incidents must be reported immediately to the Superintendent or his/her designate.

A plan for each school should be reviewed in September so that in the event of a serious life-threatening situation, the school will be evacuated to a predetermined place, and the appropriate law enforcement agency will be involved.

N.B. CLAIMS FOR WORKPLACE HEALTH & SAFETY COMPENSATION MUST BE MADE TO THE IMMEDIATE SUPERVISOR ON THE SAME DAY AS THE ACCIDENT OCCURS. SCHOOL DISTRICTS MUST NOTIFY WHSCC WITHIN THREE WORKING DAYS.  FAILURE TO COMPLY WITH THESE TIME LINES CAN RESULT IN THE CLAIM BEING DECLARED INVALID.

SUBJECT:                            School Closure Due To Weather Conditions And/Or Hazardous Road Conditions

EFFECTIVE:             March 4, 2002

REVISED:                 August 19, 2013

PURPOSE:                           To provide a plan of action for the organized closure of schools in the event of hazardous road and/or weather conditions.

REGULATION:

For the purpose of this regulation, Anglophone North School District will be subdivided as follows:

Campbellton/Dalhousie – All Anglophone North schools located in Campbellton and Dalhousie.

Bathurst Area – All Anglophone North schools in the Bathurst area including Jacquet River.

Miramichi Area – All Anglophone North schools excluding those located in the Rexton/Kent County area.

Rexton Area – All Anglophone North schools located in Kent County as follows: Bonar Law Memorial School, Eleanor W. Graham Middle School, Rexton Elementary School and Harcourt School.

Individual schools may be closed separately under certain localized weather/road conditions.

A.        Parents have the right and responsibility regarding the attendance of their children at school when weather/road conditions are such that the parents believe their child/children may be subjected to unsafe or hazardous conditions.  The child will not be penalized academically for an absence of this nature.

B.        The decision to close schools/cancel bus transportation will be the responsibility of the Superintendent.  The transportation department will notify the Superintendent of the district of any school closures/cancellations.

C.        All decisions regarding school closures/cancellation of bus transportation will be made with the safety of the students and staff as the primary objective.

D.        Decisions will be made based on sound, factual information provided by various sources including, but not limited to the following:      

• Environment Canada Weather Forecasts                      
• Department of Transportation Personnel
• Actual Weather/Road Condition Observation
• School Principals in Some Locations
• School Bus Drivers in Some Locations

E.        Where Anglophone North School District shares transportation services with the Francophone districts, consultation with each district is required prior to any final decision regarding school closure.

F.        The decision to close the district or a part of the district will normally be made prior to 6:00 a.m.  The announcement of closure will be broadcasted via local public radio stations and the district recorded snowlines.

G.        In the event that a decision is made to delay the operation of buses, schools will open at the normal time.  Bus routes may be delayed for a specified period to allow time for conditions to improve.  The district reserves the right to cancel classes prior to the end of the delay period should road/weather conditions not improve. 

H. When schools are closed due to hazardous road/weather conditions, the principal of each school will be responsible for the cancellation of any scheduled co-curricular or extra-curricular activities.

I. Closure during the school day should be avoided if at all possible.  Should weather conditions and/or road conditions reach a hazardous state during the school day, the same procedure used for an early morning closure will be followed.  The announcement of closure should be made at least one hour prior to actual dismissal time.

J.         Should a school bus route or routes be cancelled, but the school served by the route remains open, parents transporting children to that school will also be responsible for transportation of those students after the afternoon dismissal.

SUBJECT:                Student Activity Vehicles and

                                    Transportation To and From Off-Site

                                    School-Related Extra-Curricular Activities

EFFECTIVE:             March 4, 2002

REVISED:                 November 16, 2010; August 19, 2013; November 6, 2019

PURPOSE:                           To regulate, control and provide guidelines for the acquisition, maintenance and operation of extra-curricular activity vehicles and the transportation of students in a student activity vehicle or other vehicle as organized by a school.   

REGULATION:

Superintendent’s Responsibility:

• The Superintendent or his/her delegate must ensure that Department of Education and Early Childhood Development Policy 512 & 513, and Anglophone North School District Offsite Extra-Curricular Transportation Requirements are reviewed with all school principals at the start of each school year, and that new principals are briefed on these at the time of appointment. 

• The Superintendent or his/her delegate must conduct an annual audit to monitor compliance with Department of Education and Early Childhood Development Policy 512 & 513.

Principal’s Responsibilities:

• A school principal must not permit students to be transported to an off-site school-related activity unless the requirements of this regulation and Department of Education and Early Childhood Development Policy 512 & 513 are met.

• A school principal must ensure that Early Childhood Development Policy 512 & 513, and Anglophone North School District Offsite Extra-Curricular Transportation Requirements are reviewed with all teachers and activity organizers at the start of each school year or at any point in the year that new personnel and organizers assume duties with the school.

Use of Seat Belts

Seat belt use is mandatory under provincial law, and therefore, all passengers must wear their seatbelts at all times.  Drivers and passengers are responsible to ensure their own seat belts are worn properly.  In addition, the driver must:

• prior to departing, instruct all passengers to fasten their seat belts, and ensure they have done so.

• repeat this procedure prior to departing from any breaks in travel.

Student Activity Vehicles

Superintendent’s Responsibilities:

• The Superintendent or his/her delegate must ensure that Department of Education and Early Childhood Development Policy 512 are reviewed at the start of each school year with principals of schools with direct access to multifunctional activity busses, and that new principals of such schools are briefed on these at the time of appointment.

• The Superintendent or his/her designate must conduct an annual audit to monitor compliance with Department of Education and Early Childhood Development Policy 512.

Package Includes:

APPENDIX A

For Travel on a Yellow School Bus

APPENDIX B

For Travel in a Student Activity Vehicle or Other Vehicle Intended For        10 or More Students

APPENDIX C

For Travel in a Rented Vehicle Intended For Less Than 10 Students

APPENDIX D

For Travel in a Private Vehicle Arranged by the School

(i.e. Staff, Parent or Volunteer Vehicles Intended for Less Than 10 Passengers)

APPENDIX E

For Activities Where School is Unable to Provide Transportation

APPENDIX F

Annual Driver’s Declaration and Safety Agreement

APPENDIX G

Standards for Cancellation Of Extra-Curricular Travel

APPENDIX H

Procedures for Accidents Involving a School Vehicle

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX A:

For Travel on a Yellow School Bus

Activity organizer must ensure the following criteria are met:

• List of names of driver and all passengers has been left at the school

• Driver has a readily accessible record of the names of all passengers

• Appropriate adult supervision is in place for the students being conveyed

• For out-of-town travel in winter conditions, activity organizer has ensured that there is an emergency plan to stay overnight should conditions change

• Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent

Activity:  ______________________________________________________________

Destination:  __________________________________________________________

Date(s) of Trip:  ________________________________________________________

Activity Organizer:  _____________________________________________________

Signature of Activity Organizer

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX B:

For Travel in a Student Activity Vehicle or Other Vehicle

Intended For 10 or More Students

Activity organizer must ensure the following criteria are met:

• List of names of driver and all passengers has been left at the school
• Driver has a readily accessible record of the names of all passengers
• Appropriate adult supervision is in place for the students being conveyed
• Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
• Return to drop-off site planned for no later than midnight
• Driver or at least one passenger is trained in Emergency First Aid
• Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
• Driver has access to the commercial log book and will complete it properly
• Vehicle is equipped with a fire extinguisher and a First Aid Kit
• Vehicle has received a pre-trip inspection in accordance with provincial standards
• Information for accident procedures is readily available to driver
• Emergency contact names and numbers are readily available to driver
• Driver is at least 21 years of age
• Driver is not a student enrolled in a public school
• Driver has appropriate driver’s license
• Driver has completed an approved extra-curricular driver training program
• No alcoholic beverages will be transported in the vehicle
• Smoking will not be permitted in the vehicle

• Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
• Vehicle will not tow a trailer
• At least one of the passengers has a cell phone
• Safe storage of equipment is ensured.  Emergency exits shall be clear of obstacles.  Vehicle shall not be overloaded.
• For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change
• Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so
• Between November 1 and April 30, vehicle is equipped with winter tires
• Driver has completed and signed declaration form

Activity:  ______________________________________________________________

Destination:  __________________________________________________________

Date(s) of Trip:  ________________________________________________________

Activity Organizer:  _____________________________________________________

Signature of Activity Organizer

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX C:

For Travel in a Rented Vehicle Intended for Less Than 10 Students

Activity organizer must ensure the following criteria are met:

• “STUDENTS” magnetic signs have been affixed to sides and back of vehicle when there are more than seven students in the vehicle
• List of names of driver and all passengers has been left at the school
• Driver has a readily accessible record of the names of all passengers
• Appropriate adult supervision is in place for the students being conveyed
• Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
• Return to drop-off site planned for no later than midnight
• Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
• Information for accident procedures is readily available to driver
• Contact names and numbers are readily available to driver
• Driver is at least 21 years of age
• Driver is not a student enrolled in a public school
• Driver has appropriate driver’s license
• No alcoholic beverages will be transported in the vehicle
• Smoking will not be permitted in the vehicle
• Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
• Vehicle will not tow a trailer
• At least one of the passengers has a cell phone
• Safe storage of equipment is ensured.  Exits shall be clear of obstacles.  Vehicle shall not be overloaded.
• For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change

• Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so.
• Liability coverage on rental vehicle of at least $1 Million
• Between November 1 and April 30, four winter tires are installed on the vehicle
• Driver has completed and signed declaration form

Activity:  ______________________________________________________________

Destination:  __________________________________________________________

Date(s) of Trip:  ________________________________________________________

Activity Organizer:  _____________________________________________________

Signature of Activity Organizer

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX D:

For Travel in a Private Vehicle Arranged by the School

(i.e. Staff, Parent or Volunteer Vehicle Intended for Less Than 10 Students

Activity organizer must ensure the following criteria are met:

• Parents are aware of travel arrangements
• List of names of driver and all passengers has been left at the school
• Driver has a readily accessible record of the names of all passengers
• Appropriate adult supervision is in place for the students being conveyed
• Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
• Return to drop-off site planned for no later than midnight
• Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
• Information for accident procedures is readily available to driver
• Contact names and numbers are readily available to driver
• Driver is at least 21 years of age
• Driver is not a student enrolled in a public school
• Driver has appropriate driver’s license
• No alcoholic beverages will be transported in the vehicle
• Smoking will not be permitted in the vehicle
• Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
• Vehicle will not tow a trailer
• At least one of the passengers has a cell phone
• Safe storage of equipment is ensured.  Exits shall be clear of obstacles.  Vehicle shall not be overloaded

• For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change
• Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so.
• Liability coverage on vehicle of at least $1 Million
• Between November 1 and April 30, four winter tires are installed on the vehicle
• Driver has completed and signed declaration form

Activity:  ______________________________________________________________

Destination:  __________________________________________________________

Date(s) of Trip:  ________________________________________________________

Activity Organizer:  _____________________________________________________

Signature of Activity Organizer

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX E:

For Vehicles Where School Is Unable to Provide

Transportation

Activity organizer must ensure the following criteria are met:

• Parents have been informed of their responsibility to arrange transportation for their own children

Activity:  ______________________________________________________________

Destination:  __________________________________________________________

Date(s) of Trip:  ________________________________________________________

Activity Organizer:  _____________________________________________________

Signature of Activity Organizer

Signature of Principal

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX F:

Annual Driver’s Declaration and Safety Agreement

_______________________________

School Name

I will be transporting students to an extra-curricular activity.  I am in compliance with the Department of Education and Early Childhood Development Policy 512/513.  I will ensure the following conditions are met:

• The vehicle is equipped with winter tires (as applicable) if trip is between November 1-April 30, and the tires are in acceptable condition.
• The vehicle has a valid NB Safety Inspection Sticker.
• All persons in the vehicle must wear their seat belt at all times.
• My driver’s license is in good standing and of the proper classification, and I have completed the Extra-Curricular Driver Training Program (if applicable).
• My accumulated work and driving times combined (on-duty time) in a day will not exceed 14 hours and it will be followed by 8 hours of rest.
• A minimum of 1 million dollars of liability insurance has been purchased for the vehicle that I am driving.
• I have completed the Policy 701 training.
• I have not consumed alcoholic beverages or narcotic substances.
• I am not under the influence of any drugs or medication that might impair my ability.
• I am not transporting alcohol or narcotic substances.
• I will not smoke or vape, or permit smoking or vaping in the vehicle when students are being transported.

My signature confirms my compliance.

_________________________________          ________________________________

                                  ^{Print Name                                                                           Signature}

_________________________________          ______________________________

                        ^{Cell Phone Number                                           Driver’s License Number}

Date:  _______   _______  _________

                 ^{Day              Month            Year}

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX G:

Standards for Cancellation of Extra-Curricular Travel

In accordance with the Department of Education and Early Childhood Development Policy 513 (Transportation to and from Off-Site School-Related Extra-Curricular Activities), the following standards must be in place for Anglophone North School District.

Decision Making

• Decisions about extra-curricular travel are officially delegated to the school principal, with advice and support as needed from the Superintendent and his or her staff.
• The Superintendent reserves the right to over-rule school based decisions at any time.

Cancellation Standards

The following actual or predicted conditions for the travel area will lead to cancellation of extra-curricular travel:

• Heavy snowfall warning or blizzard warning
• Winter storm warning
• Freezing rain, sleet or ice storm warnings
• Drifting snow leading to white-out conditions
• Extreme cold with wind chill
• Snowfall amounts greater than 10 cm

Other Weather Conditions – Monitoring Requirement

• For other weather conditions (i.e. snow flurries, snowfall less than 10 cm, rain other than freezing rain, wind chill, high winds), the principal/designate and the activity organizer must monitor weather forecasts and make every effort to schedule travel so as to avoid inclement weather.

• Combinations of weather conditions (such as light snowfall combined with blowing snow, etc.) could lead to cancellation depending on the expected intensity, duration, time and geographic area being impacted.

• Activity organizers and principal/designate must monitor ongoing changes in weather patterns, and be prepared to cancel or suspend travel at any time, and to stay overnight if necessary.

• Parents will be reminded of their right to keep their child or children home at any time without the fear of negative consequences should they choose to make their decision based on concerns about winter travel.

ANGLOPHONE NORTH SCHOOL DISTRICT

OFF-SITE TRANSPORTATION CHECKLIST

APPENDIX H:

Procedures for Accidents Involving a School Vehicle

At the Scene

In the event of an accident, a school vehicle driver must follow these steps:

• Attend to the immediate physical and emotional needs of students.

• Secure emergency services (police, ambulance, fire services) as may be required considering the nature of the accident.

• Report the accident to the school and District Office.

• When reporting the accident, provide the following information:
• Location of the accident
• Telephone number from which the call is being placed.
• Vehicle/bus number and driver’s name.
• Number of students involved.
• Physical and emotional status of the students and driver.
• Physical status and position of the vehicle.
• Need for alternate transportation.

• Record the following:
• Names and address of every person involved in the accident as well as any witnesses.
• License plate number of other vehicles involved.
• Names and driver’s license numbers of the operators of other vehicles involved.
• Identification of persons injured in the accident.

• Inspect the school vehicle to assess its condition, and determine if it is safe to operate.

• Refer to the Department of Education and Early Childhood Education Policy 510 for detailed procedures.