Admin

SUBJECT:                            Community Use of School Facilities

EFFECTIVE:                         July 1, 2012

REVISED:                             August 19, 2013

PURPOSE:               Anglophone North School District endorses the use of the district school premises/facilities by individuals and organizations whose purpose and activities are of an educational, cultural, recreational or community service nature, and who fulfill the conditions established in this regulation and the Department of Education and Early Childhood Development Policy 407:  Community Use of Schools.

                                    School facilities will be made available to the general community with priority to non-profit community activities for pre-school and school-aged children.  The use of education facilities must not place the school system in competition with private sector interests.       

REGULATION:

1.         Applications for the use of school premises/facilities will be available at the Office of the Superintendent and Education Centers. Requests for use of facilities must be initiated at least two weeks prior to the event and are subject to approval by the Office of the Superintendent.

2.         It is recognized that municipalities or local service districts may choose to coordinate and negotiate school usage agreements for recreation activities in their community.

3.         Applications for long-term usage must be renewed on an annual basis.  Liability insurance must be carried and submitted prior to approval.

4.         Approval of an application must be subject to the user and/or the Renter contacting the Administrative Services Coordinator to review “on site” details.

5.         The user must complete a Usage Agreement releasing the Minister of Education and Early Childhood Development and the school district of all liabilities, claims,  suits, damages or expenses due to or arising out of any act or neglect by the Minister of Education and Early Childhood Development and/or the school district.  The user is aware that the district does not carry liability insurance for the benefit of the user.

6.         Recognizing the problem created for user groups, when an activity must be preempted, it will be the responsibility of the coordinator to notify the user of any necessary cancellations with as much lead time as possible. These             changes/cancellations must also be reflected in the monthly calendar to ensure appropriate charges to the Renter.

7.         When the school premises/facilities are closed due to weather or other circumstances, the user activities will be automatically cancelled.  The school district reserves the right to cancel an activity under exceptional circumstances and will not be held responsible for any claims arising out of such cancellations.

8.         The Renter must ensure that the maximum capacity rating as posted is respected.

9.         The Renter must ensure that only the designated entrance for user activities is used.  The door will be unlocked 15 minutes prior to the activities and locked 15 minutes after.  All further entry will have to be monitored by the Renter.

10.      The Renter must ensure that adequate supervision is provided at all times and that all activities are conducted in a safe manner.

11.      Only that portion of the school premises/facilities which has been approved for use of the applicant will be used.  Individuals will not wander throughout the school in unauthorized areas.

12.      Prior approval of the Senior Education Officer must be required before any posters or signs are displayed by the user.

13.      Consumption of alcoholic beverages is prohibited on school premises unless approval is obtained from the Superintendent prior to the date of rental.  A copy of the license issued by the New Brunswick Liquor Licensing Board for the event will be required.

14.      Tobacco use is prohibited in all school buildings and premises, which include parking lots and school grounds, under District Education Council Policy E-3.  All groups and individuals renting/using Anglophone North School District facilities are required to inform all participants and spectators that they are in a smoke-free environment.  The Renter will be required to monitor the event.  If anyone is seen smoking on school property during an event, a warning will be issued.  A second violation will result in   cancellation of future rentals for that group or individual.

15.      Appropriate footwear must be worn during sporting activities in the gymnasium to prevent damage and markings on the gym floor.

16.      Booking of gymnasiums for the purpose of floor hockey is limited to specific facilities. In facilities where floor hockey is permitted, only hockey sticks with plastic blades and white tape are permitted.

17.      It will be the responsibility of the Renter to provide all expendable materials required for user activities.

18.      School equipment of any kind must not be used without the expressed written permission of the school principal.

19.      Authorization by the school principal will be required before any equipment or furniture is moved.  Due care of the floor must be exercised in any moving of equipment and must be returned to its original position.

20.      All aspects of the use of school facilities must meet the requirements of the Fire Marshall.

21.      The Renter will be held financially responsible for property damage or loss caused by the Renter including the Renter’s members, guests and participants.

22.        Agreements between the school district and municipalities or local service districts for recreation activities will be based, where feasible, on the principle of an exchange of facility use or services between parties.

23.      A custodian may be placed on duty for group activities as deemed necessary.  If additional custodial services are required, the cost may be charged to the Renter.

24.      The school premises/facility must be left tidy.

25.      All payments, including fees for any supplementary services, will be made, as per invoice rendered, not later than 30 days from the invoice date.  Fees of less than $100 must be paid in advance.

26.      Applicants may be required to deposit a certified cheque or money order payable to the Minister of Finance prior to being granted approval for the use of school facilities.

27.      Individuals, groups or organizations that are in financial arrears of previous school use agreements will not be eligible for rental of school facilities.

28.      Approval of the use of facilities may be cancelled immediately if the terms of the policy have been breached.

29.      The Superintendent may set additional conditions as the situation warrants.

30.      No food or beverages are permitted in theatres.

REFERENCES:

• Department of Education and Early Childhood Development Policy 407:  Community Use of Schools
• District Education Council Policy E-3: Tobacco & Smoke Free Environment

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Additional resource: After Hours Use of Facilities 2023

SUBJECT:                a)  Threats

                                    b)  Possession of a Weapon

                                    c)  Use of a Weapon

                                    d)  Fighting, Hostile Behaviour, Physical Aggression

                                    e)  Violence in School Sports

EFFECTIVE:             March 4, 2002; January, 2003

REVISED:                 August 23, 2005; January 21, 2008; August 19, 2013

PURPOSE:                           To guide and regulate school responses to threats, fighting, hostile behaviour, physical aggression, and to the possession or use of weapons in school or at school events.

REGULATION

a)  Threats:

Successful intervention into incidents of threatening and violent behaviour is dependent upon immediate and coordinated assessment of each situation. Threat assessment is a means to comprehensively examine the potential and magnitude of threatening and violent behaviour that would impact on the safety/health of individuals within the school or at school events.

Procedures:

1. Reporting:  Any person in a school having knowledge of a threat/threat-related behaviour  or having reasonable grounds to believe there is a potential for behaviour that may cause injury to others, must immediately report the information to the school administration or designate. No action shall be taken against a person unless it is made maliciously or without reasonable grounds. Malicious reporting will result in disciplinary action.

• Duty to Respond:  A school administrator or designate must respond to all threat/threat-related behaviours. Administration is expected to secure the school environment by detaining students involved in a threatening or violent situation, notifying parents/guardians, implementing the school discipline policy as appropriate to the situation or by taking any other immediate action deemed necessary to ensure student and staff safety.

• Responding to the Threat:   If the behavior warrants measures beyond the school discipline policy, then the response to the threat/threat-related behaviour(s) must be guided according to the level of threat (Low, Medium, High, Immediate) as per the Keeping Our Schools Safe Protocol, pages 7 and 8. Upon receiving a report of threat/threat-related behaviour, the school administrator or designate will activate the school threat assessment protocol to assess the level of threat behaviour. During this initial process, the school administrator or designate must take immediate precautions to ensure the safety of all. Immediate supervision of the student must be provided to a level consistent to the nature and seriousness of the threat/threat-related behaviour(s).

• If the behaviour poses an Immediate Threat  (places the school population in imminent danger), the school administrator or designate must take steps to ensure the safety of all those in the school by activating established procedures for school evacuation or lockdown.

• If the threatening behaviour is not imminent, the school administrator or designate will activate the threat assessment protocols to determine the level of risk:

                 High Risk Threat:  This situation appears to pose a serious and specific danger.

                 Medium/Moderate Threat:  There is no clear indication of preparatory steps, but there is a concern about a potential for violence. 

Worrisome/Low Threats:  There is no expression of a lasting intent to harm.

• Threat Assessment Documentation and Storage – The principal will be responsible for submitting to the Positive Learning Environment Coordinator a copy    of the completed Threat Assessment Documentation. The Positive Learning       Environment Coordinator will ensure that this document is kept on file at the Office of the Superintendent.  A Threat Assessment Notification form will be completed and sent to the school and placed in the student’s cumulative record card.

Principals shall keep the original threat assessment documentation in a folder or binder in his/her office.

A student who makes a threat to harm others is guilty of a serious breach of school discipline and, pending a threat assessment, is subject to suspension of up to five (5) days. Depending on the gravity of the offense, the principal may recommend a longer suspension. Prior to readmission, the student and his parent(s) or guardian(s) may be involved in a meeting with school officials.

b)  Possession of a Weapon

A student found to be in possession of a weapon is subject to suspension for one full semester or an equivalent period of time. A threat assessment must be completed before the student can be readmitted to school.  For the purpose of this regulation, schools shall consider weapons to be those defined by the criminal code, or any other object that can bring serious harm or injury to another.

c)  Use of a Weapon

A student who uses a weapon, or an object as a weapon, at school or a school-sponsored activity shall be suspended from school for a minimum of one year. During that year, the student will not be eligible to write examinations or participate in any school-sponsored events in any school within the Anglophone North School District. Re-admittance to the school system is dependent upon proof of action directed toward improved conduct.

d)  Fighting, Hostile Behaviour, Physical Aggression

A student who is aggressively hostile is subject to an immediate suspension of up to five(5) days. Depending on the gravity of the offense, the principal may recommend a longer suspension. Prior to readmission, the student and his parent(s) or guardian(s) may be involved in a meeting with school officials.

For a second infraction, a long-term suspension must be imposed, and the student will be suspended from participation in all school-sponsored activities for the duration of that school year. The length of the suspension will be contingent on the nature and gravity of the offense. Re-admittance will be dependent upon proof of action taken toward improved conduct.

Principals of elementary schools have the discretion to deal with such instances on an individual basis. The consequences outlined in the policy may be invoked, but are not mandatory.

e)  Violence in School Sports

One of the primary mandates of the Anglophone North School District is to create a positive environment where students can be free of abuse, violence and other activities that degrade the individual.  Interscholastic sport is an activity that is promoted, organized and carried out by schools to benefit their students.  Anglophone North School District is committed to the fostering of a high quality of athletic experience for all participants through:

• Fun, fair play and sportsmanship
• Quality coaching
• Safe and healthy environment

It is understood that there should be a high standard of behaviour expected from all persons who participate in interscholastic competition including athletes, coaches, parents, volunteers and officials.  Behaviours that are disrespectful, offensive, racist or sexist and/or potentially violent or abusive must not be tolerated.

Incidents of abuse and violence that occur during competition must have the same consequences as if a similar behaviour occurred during regular school activities. 

It is proposed that a high standard of behaviour for student athletes is established and if misconduct occurs, that the school principal administers the sanctions.

Procedures:

1.  It is the responsibility of the coach to inform the student athletes and parents of the standards of behaviour and the consequences if they participate in violent acts.

• Any athlete that commits an act of violence, or exhibits abusive behaviour towards others that results in an ejection from a game is to be immediately referred, by the coach, to the principal of the school in writing for further disciplinary action.  The principal will administer sanctions in accordance with the discretion awarded him/her in the Education Act and in support of the Positive Learning Environment.  Any sanction must be consistent with those taken for any other student in the general population given the act would have occurred elsewhere in the school.

• If a second offense occurs, the principal will review the case and levy increased sanctions as he/she sees fit.  Sanctions can include suspension for the remainder of the school year from all interscholastic activities and possibly suspension from school.

• The principal must notify the student and parents, in writing, of the appropriate sanctions and file this notification with the Senior Education Officer and the Superintendent.

2.  The primary objective towards initiating this policy in Anglophone North School District is:

• To reflect and support the mandate to create a Positive Learning Environment for all students, one where they will not be subject to violent or abusive acts;
• To establish a high standard of conduct for student athletes;
• To provide consistency among Anglophone North high schools toward the application of sanctions against those that do not adhere to expected standards of behaviour;
• To have sanctions administered within the framework of school and district policies.

NOTE TO PRINCIPALS:

a)        The use of laser pens are banned from use in district schools.  Because of the potential of laser pens to cause serious injury to one’s vision, they will be considered as a weapon for purposes of this policy.

b)        The ban on the use of laser pens applies to the school staff as well because of     the potential for students to gain access to them.

REFERENCES:

• Department of Education Policy 703: Positive Learning Environment 
• Department of Education Policy 705: Crisis Planning
• Department of Education Procedures – Keeping Our Schools Safe: Protocol for Violence Prevention and Crisis Response in New Brunswick Schools
• Threat Assessment Training Guide – Second Edition
• Guidelines For Responding To Student Threats of Violence- Cornell & Sheras, 2006

SUBJECT:                            Alcohol, Drugs, Tobacco, Cannabis, Vapes

EFFECTIVE:             September, 2002

REVISED:                 August 19, 2013; April 10, 2019

PURPOSE:                           The District Education Council must ensure that all district schools, buildings, properties and vehicles used for school transportation are alcohol, tobacco, drug and smoke free.  This applies to all staff, students and the general public and relates to owned and leased properties, buildings and vehicles.

Staff and students have an obligation to report to the school principal or his/her designate, all known instances of possession, use, or trafficking of any of the above-mentioned substances in school, on school property, or at any school-sponsored event.  The purpose of this regulation is to guide and regulate the school’s response to the same.

REGULATION:

First Offence:            A student found in possession of, under the influence of, or using, alcoholic beverages, illegal drugs, cannabis or vapes at school, or at a school-sponsored event, will be subject to a suspension up to five (5) days. Students in possession of any drug paraphernalia may be subject to the same consequences.  Depending on the circumstances, the principal may recommend a longer suspension and/or further sanctions.  Prior to readmission, the student and his parent(s) or guardian(s) may be involved in a meeting with school officials.

Second Offence:      For a second infraction, a long-term suspension may be imposed, and the student may be suspended from participation in all school-sponsored activities for the duration of that school year.  The length of the school suspension shall be contingent on the nature of the offense.

Trafficking:             The suspension for trafficking at school, either on or off school property, will be remainder of the current academic year. 

Involvement of Police:         School officials may involve police for possession or other lesser offences, and shall involve police for trafficking offences.

Dissemination And Awareness:         Principals shall acquaint students and their parent(s) or guardian(s) of the contents of this statement on an annual basis.

Notes for Principals:

This regulation applies to the “admiring circle”. Those who choose to be in the presence of misuse of any of the above in schools, on school property, or at a school-sponsored event face same consequence.  The same applies to instances of trafficking of either alcohol or illegal drugs.

SUBJECT:                Admission and Transfer of Pupils

EFFECTIVE:             March 4, 2002

REVISED:                 August 23, 2005; August 19, 2013

PURPOSE:                           To regulate the admission and transfer of pupils.  To control the unregulated movement of students between and among district schools and programs.

REGULATION:

1. Admissions and transfers are regulated by the Office of the Superintendent.  No student should be accepted unless he or she is in possession of a permit issued by the Office of the Superintendent.

2. Students returning following a long-term suspension, or a period of voluntary withdrawal must only be admitted following a case conference to determine if the student shall be readmitted and, if admitted, the most appropriate placement for the student.

3. Students from francophone districts may be accepted between the end of one school year and the beginning of another.  Requests for transfers from francophone districts during the school year must be approved by the superintendents of both the sending and receiving districts.

4. Students from First Nations schools must be approved by the process outlined by each Director of the First Nation community.

5. Adult students and graduate students returning for upgrading will only be accepted if space is available and there are no viable alternative adult education options available to them. Returning graduates must have no past record of disciplinary problems within a reasonable time period. The standard of conduct for these mature students will be expected to be exemplary. Unacceptable behaviour may result in immediate termination of services.

6. Students wishing to withdraw from an Immersion Program must complete the appropriate form and follow the established district procedures (see attached withdrawal form).

WITHDRAWAL FROM FRENCH IMMERSION PROGRAM

ANGLOPHONE NORTH SCHOOL DISTRICT

This is to certify that I, ___________________________, wish to withdraw my son/daughter, _­­­________________,

                                          ^{(Parent/Guardian’s Name)                                                                                              (Student’s Name)}

from the Grade 1 Entry Point French Immersion program at ___________________________ in Grade ________.

                                                                                                            ^(School)

            Grade 3 Entry Point French Immersion program at ____________________________ in Grade_______.

                                                                                                            ^(School)

                  Grade 6 Entry Point French Immersion program at ____________________________ in Grade _______.

                                                                                                            ^(School)

Please indicate the reason for the withdrawal:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Date: _____________________________________________________________

Signature of Parent/Guardian:__________________________________________

Date: _____________________________________________________________

Signature of Principal: _______________________________________________

**NOTE**

Please place copy in student’s cumulative record file and forward copy to Anglophone North School District French Second Language Coordinator.

Signed:  _________________________________________   Date Received:______________________________

                     ^{(Anglophone North FSL Coordinator)}

Office of the Superintendent               Anglophone North School District                                 Tel: (506)778-6075                                 78 Henderson, Street, Miramichi, NB, E1N 2R7         

SUBJECT:                            Lead Positions

EFFECTIVE:                         April 15, 2019

PURPOSE:                           Lead positions provide a vital role to Anglophone North School District. These positions offer substantial support to our teachers and have a significant impact on student learning.

Having employees in these positions, who possess the appropriate qualifications and aptitude to be able to positively support and influence teachers, is critical to the success of these roles.

It is understood that it can take time to establish rapport with teachers in order to be able to effectively provide support.  Because of this, it is felt that positions should be made available to an individual for an adequate amount of time to allow for this to take place.

However, these positions are meant to provide developmental opportunities for our teachers and to build capacity within our schools when the individual returns to the classroom.

Therefore, it is very important that once an individual has completed their term, they return to their school to share the knowledge and expertise they have gained. This is also important for the individual to ensure they have not been removed from the classroom for too great of a period of time.

REGULATION:

The following guidelines apply to teachers who occupy or are interested in occupying lead positions within Anglophone North School District:

1. Posting Positions:

• Because of the importance of these positions providing developmental opportunities for teachers, these positions will be posted internally to ASD-N teachers via email.
• All district teachers are eligible to apply/re-apply for lead positions.
• To provide adequate time for an individual to establish a rapport with teachers, these positions may be posted for a minimum of one (1) year with a maximum extension of three (3) additional years.  This will be subject to an annual review.
• Because they have the ability to be reassigned from a teaching position and are more likely to have adequate experience, priority will be given to permanent B contract teachers for lead roles.
• Because these positions provide development opportunities for teachers, priority will be given to teachers who possess the qualifications and who have not had an opportunity to work in a lead role. 

2. Supervision:

• Individuals in lead roles will report to a Subject Area Coordinator.
• This Subject Area Coordinator will be responsible for the assignment of tasks, monitoring of performance and the monitoring of attendance.
• Individuals will be reviewed on a yearly basis to ensure they are able to adequately provide support to teachers.
• Directors, in conjunction with Subject Coordinators, will make decisions which will keep in mind the spirit of the program and what is best for the district.

3. Reassignment:

• Individuals will be considered “reassigned” from their school for a period of four (4) years. After four (4) years, an individual will be considered “reassigned” from a teaching position within the Education Center of their original school.
• Individuals will maintain rights and benefits of their collective agreement consistent with what they would as a classroom teacher.
• Individuals who have worked more than four (4) years in a lead role will be reviewed on an individual basis to determine next steps. Directors, in conjunction with Subject Coordinators, will make decisions which will keep in mind the spirit of the program and what is best for the district.

4.  Final approval for any decision rests with the Superintendent.