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POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-4

SUBJECT:                FINANCIAL CONDITION

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

 POLICY:                   With respect to the actual, ongoing condition of the organization’s financial health, the Superintendent must not cause or allow the district to fall into fiscal jeopardy.  Additionally, the Superintendent must not allow expenditures to deviate substantially from Council priorities as established in End Results policies.

MONITORING:        

Method:                     Written Report by Superintendent

Frequency:                Quarterly

Month:                        November, February, June, August

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-3

SUBJECT:                BUDGETING/FORECASTING

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

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 POLICY:                   Budgeting for any fiscal year or the remaining part of any fiscal year must not deviate substantially from Council priorities, risk fiscal jeopardy, or fail to show a generally acceptable level of foresight.

MONITORING:        

Method:                     Written Report by Superintendent

Frequency:                Annually

Month:                        August

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL- 2

SUBJECT:                STAFF TREATMENT

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16 2019; June 2, 2023

 POLICY:                   With respect to treatment of paid and volunteer staff, the Superintendent must not knowingly cause or knowingly allow conditions, procedures, actions or decisions which are unlawful or in contravention of Department of Education and Early Childhood Development and District Education Council policies.

MONITORING:        

            Method(s):                 Report by Superintendent

            Frequency:                Twice Annually

            Month(s):                   March, September

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-1

SUBJECT:                GENERAL SUPERINTENDENT CONSTRAINTS

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

 POLICY:                   The Superintendent must not cause or allow any practice, activity, decision, or organizational circumstances which is either unlawful, imprudent or in violation of commonly accepted business and professional ethics.

MONITORING:                     As per Policies EL-2 – EL-15

POLICY TYPE:        COUNCIL-STAFF RELATIONSHIP

POLICY NO:             C/SR-4

SUBECT:                  MONITORING COUNCIL ORGANIZATIONAL PERFORMANCE

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

POLICY:                    Monitoring organizational performance against Council policies on End results and on Executive Limitations will be the Council’s responsibility.  Accordingly:   

1.  The Council will be required to monitor data on Ends and Executive Limitations policies by one or more of the following three methods:

• Internal report, in which the Superintendent and/or chair discloses information and certifies compliance to the Council;
• Meeting Review Form, in which the Council does a self-assessment after each monthly meeting;
• Direct Council inspection, in which the whole Council formally assesses with the appropriate policy criteria.

2.  In every case, the standard for compliance must be whether the Superintendent has reasonably interpreted the Council policy being monitored and determination of whether reasonable progress is being made toward achieving the Council’s End policies.  The Council will make the final determination as to whether a Superintendent interpretation or whether reasonable progress is being made.

3.   All policies that instruct the Superintendent will be monitored on schedule and by a method chosen by the Council.  The Council may monitor any policy at any time by any method, but as a rule will depend upon the following schedule and method.

Month	End Results	Governance Process	Council-Staff Relationship	Executive Limitations
August	E-1, E-3	GP 1, 2, 3, 5 & 7 (Meeting Review Form)	C/SR-4	EL-3, EL-4, EL-9,  EL-13
September		GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-2, EL-5, EL-8
October		GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-11
November	E-4	GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-4
December	E-3	GP 1, 2, 3, 5 & 7 (Meeting Review Form)	C/SR-2	EL-11, EL-12
January	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-9		EL-1
February		GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-4
March		GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-8	C/SR-1, C/SR-3	EL-2
April	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-4
May	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-9		EL-6, EL-10, EL-10a
June	E-4	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-10, GP-11	C/SR-2	EL-4, EL-12, EL-14

*GP-6: Committee Reports-As requested

*EL-7: Continuous Monitoring

4.  The summative evaluation will be based upon data collected during the year from the monitoring of Council policies on Ends and Executive Limitations.  The Council will review this in June of each year in a closed session and the Chair will report in August the Council’s decision.

MONITORING:

            Method(s):                 Monthly Review Form

            Frequency:                Annual Report by Chair

            Month:                        August