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POLICY TYPE:        COUNCIL-STAFF RELATIONSHIP

POLICY NO:             C/SR-4

SUBECT:                  MONITORING COUNCIL ORGANIZATIONAL PERFORMANCE

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

POLICY:                    Monitoring organizational performance against Council policies on End results and on Executive Limitations will be the Council’s responsibility.  Accordingly:   

1.  The Council will be required to monitor data on Ends and Executive Limitations policies by one or more of the following three methods:

• Internal report, in which the Superintendent and/or chair discloses information and certifies compliance to the Council;
• Meeting Review Form, in which the Council does a self-assessment after each monthly meeting;
• Direct Council inspection, in which the whole Council formally assesses with the appropriate policy criteria.

2.  In every case, the standard for compliance must be whether the Superintendent has reasonably interpreted the Council policy being monitored and determination of whether reasonable progress is being made toward achieving the Council’s End policies.  The Council will make the final determination as to whether a Superintendent interpretation or whether reasonable progress is being made.

3.   All policies that instruct the Superintendent will be monitored on schedule and by a method chosen by the Council.  The Council may monitor any policy at any time by any method, but as a rule will depend upon the following schedule and method.

Month	End Results	Governance Process	Council-Staff Relationship	Executive Limitations
August	E-1, E-3	GP 1, 2, 3, 5 & 7 (Meeting Review Form)	C/SR-4	EL-3, EL-4, EL-9,  EL-13
September		GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-2, EL-5, EL-8
October		GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-11
November	E-4	GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-4
December	E-3	GP 1, 2, 3, 5 & 7 (Meeting Review Form)	C/SR-2	EL-11, EL-12
January	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-9		EL-1
February		GP 1, 2, 3, 5 & 7 (Meeting Review Form)		EL-4
March		GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-8	C/SR-1, C/SR-3	EL-2
April	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-4
May	E-2	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-9		EL-6, EL-10, EL-10a
June	E-4	GP 1, 2, 3, 5 & 7 (Meeting Review Form) GP-10, GP-11	C/SR-2	EL-4, EL-12, EL-14

*GP-6: Committee Reports-As requested

*EL-7: Continuous Monitoring

4.  The summative evaluation will be based upon data collected during the year from the monitoring of Council policies on Ends and Executive Limitations.  The Council will review this in June of each year in a closed session and the Chair will report in August the Council’s decision.

MONITORING:

            Method(s):                 Monthly Review Form

            Frequency:                Annual Report by Chair

            Month:                        August

POLICY TYPE:        COUNCIL-STAFF RELATIONSHIP

POLICY NO:             C/SR-2

SUBJECT:                SUPERINTENDENT/STAFF RELATIONSHIP

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    All Council authority to staff is delegated through the Superintendent.  All authority and accountability of staff is considered, therefore, to be the authority and accountability of the Superintendent.

MONITORING:

            Method(s):                 Written Report by Superintendent

            Frequency:                Twice Annually

            Month(s):                   June, December

POLICY TYPE:        COUNCIL-STAFF RELATIONSHIP

POLICY NO:             C/SR-1

SUBJECT:                SUPERINTENDENT/COUNCIL RELATIONSHIP

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

POLICY:                    The Superintendent, as chief executive officer, is accountable to the Council acting as a body corporate.  The Council must instruct the Superintendent through written policies and must delegate interpretation and implementation of these policies to the Superintendent:

1. The Council will direct the Superintendent to achieve certain results, for certain recipients, at a certain cost through the establishment of Ends policies.  The Council will limit the latitude the Superintendent may exercise in practices, methods, conduct and other means to the ends through establishment of Executive Limitations policies.

2.   As long as the Superintendent uses any reasonable interpretation of the Council’s Ends results and Executive Limitations policies, the Superintendent is authorized to establish all further district regulations, make all decisions, take all actions, establish all practices and develop all activities.

3.  The Council may change its End Results and Executive Limitations policies, thereby shifting the boundary between Council and Superintendent domains.  By so doing, the Council changes the latitude choice given to the Superintendent.  So long as any particular delegation is in place, the Council and its members shall respect and support the Superintendent’s choices.  This does not prevent the Council from obtaining information in the delegated areas, except for data of a personal nature dealing with students or staff.

4.  Only decisions of the Council acting as a body are binding upon the Superintendent.

1. Decisions or instructions of individual Council members, officers, or committees will not be binding on the Superintendent except when the Council has specifically authorized such exercise of authority.

• In the case of Council members or committees requesting information or assistance without council authorization, the Superintendent can refuse such requests that require—in the Superintendent’s judgment—a material amount of staff time or funds or are disruptive.

MONITORING:

            Method(s):                 Superintendent’s Evaluation

            Frequency:                Annually

            Month:                        March

POLICY TYPE:        GOVERANCE PROCESS

POLICY NO:             GP-9

SUBJECT:                COMMUNITY COMMUNICATION

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

 POLICY:                   The District Education Council will ensure that all available processes are used to ensure that continuous, active and meaningful communication with the community is established, nurtured and monitored.

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MONITORING:

            Method(s):                 Report by Chair

            Frequency:                Twice Annually

            Month(s):                   January, May

POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-6

SUBJECT:                COUNCIL COMMITTEE PRINCIPLES

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    Council committees may be formed to carry out specific tasks.  They have no decision-making authority except that given to them by Council motion and must not be allowed to interfere with the Council’s decision-making responsibility.

• Council committees are to help the Council do its job, not to help the staff do theirs.  Committees ordinarily will assist the Council by preparing policy alternatives and implications for Council deliberation.

• Council committees must not speak or act for the Council except when formally given such authority for specific and time-limited purposes.  Expectations and authority will be carefully stated.

• Council members must not exercise authority over staff.  Because the Superintendent works for the full Council, the Superintendent will not be required to obtain approval of a Council committee before an executive action.  In keeping with the Council’s broader focus, Council members must not normally have direct dealings with current staff operations.

• Council committees are to avoid over-identification with organizational parts rather than the whole.  Therefore, a Council committee which has helped the Council create policy on an issue must not be used to monitor organizational performance on that same issue.

• This policy will apply only to committees that are formed by Council action, whether or not the committees include non-Council members.  It will not apply to committees formed under the authority of the Superintendent.

MONITORING:

            Method(s:)                 Committee Reports

            Frequency:                As Requested by Council