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POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-5

SUBJECT:                CHAIR’S ROLE

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

POLICY:                    The Council Chair will be responsible for the integrity of the Council’s processes and its representation to outside parties by:

1.   Ensuring that Council behavior is consistent with its own rules and those legitimately imposed upon it from outside the organization.

a)  Meeting discussion must be limited to those issues which, according to Council policy, clearly belong to the Council to decide, not the Superintendent.

b) Deliberation must be fair, open, thorough, orderly, and to the point.

2.   Being authorized to make decisions on Governance Process and Council-Staff Relationship, except where the Council specifically delegates portions of this authority to others.

a)  The Chair is empowered to chair Council meetings with all the commonly accepted power of that position (e.g. ruling, recognizing).

b)  The Chair has no authority to make decisions about policies in those areas previously determined by the Council to be the responsibility of the Superintendent (End Results and Executive Limitations).  Therefore, the Chair has no authority to supervise or direct the Superintendent.

c)   The Chair, or his/her designate, is the spokesperson for the District Education Council.

MONITORING:

            Method(s):                 Monthly Review Form

            Frequency:                Monthly

POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-4

SUBJECT:                ANNUAL COUNCIL PLANNING CYCLE

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    The Council must follow an annual agenda which:

• Completes a re-exploration of End Results policies;
• Enhances Council performance through continuous process improvement.

MONITORING:

            Method(s):                 Internal Report by Chair

            Frequency:                Annually

            Month(s):                   April

POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-3

SUBJECT:                COUNCIL JOB DESCRIPTION

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    The role of the District Education Council is to represent the community of Anglophone North School District in determining and demanding appropriate organizational performance.  To distinguish the Council’s own unique work from the work of its staff, the Council must concentrate its efforts on the following work outputs:

• The link between the organization and the community of Anglophone North School District.
• Written governing policies which, at the broadest levels, address:

a)  End Results: Those things the District Education Council wishes to achieve and   for what reasons.

b)  Governance Process: Description of how the Council conceives, carries out and monitors its own task.

c)  Council-Staff Relationship:  How authority is delegated and its proper use monitored; the Superintendent’s role, authority and accountability.

d)  Executive Limitations:  Constraints on the Superintendent’s authority that establish the prudence and ethical boundaries within which all Superintendent activity and decisions must take place.

• Ensuring that the ends are the focus of organizational performance.

MONITORING:

            Method(s):                 Meeting Review Form

            Frequency:                Monthly

POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-2

SUBJECT:                GOVERNING STYLE

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    The Councilors must govern in a caring and proactive style which emphasizes outward vision, encouragement of diversity in viewpoints, strategic leadership and a clear distinction of Councilors’ and Superintendent’s roles.  In fulfilling its role, the Council will make collective rather than individual decisions.

MONITORING:

            Method(s):                 Meeting Review Form

            Frequency:                Monthly

POLICY TYPE:        GOVERNANCE PROCESS

POLICY NO:             GP-1

SUBJECT:                GOVERNANCE COMMITMENT

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

POLICY:                    On behalf of the community of the Anglophone North School District, the District Education Council must provide educational leadership through a continually improving capacity to reflect and communicate community values and vision.  The Council holds itself accountable to the citizens of the district by ensuring that all action it takes is consistent with the District Education Council’s policies.

MONITORING:

            Method(s):                 Meeting Review Form

            Frequency:                Monthly