SUBJECT: Student Activity Vehicles and
Transportation To and From Off-Site
School-Related Extra-Curricular Activities
EFFECTIVE: March 4, 2002
REVISED: November 16, 2010; August 19, 2013; November 6, 2019
PURPOSE: To regulate, control and provide guidelines for the acquisition, maintenance and operation of extra-curricular activity vehicles and the transportation of students in a student activity vehicle or other vehicle as organized by a school.
REGULATION:
Superintendent’s Responsibility:
- The Superintendent or his/her delegate must ensure that Department of Education and Early Childhood Development Policy 512 & 513, and Anglophone North School District Offsite Extra-Curricular Transportation Requirements are reviewed with all school principals at the start of each school year, and that new principals are briefed on these at the time of appointment.
- The Superintendent or his/her delegate must conduct an annual audit to monitor compliance with Department of Education and Early Childhood Development Policy 512 & 513.
Principal’s Responsibilities:
- A school principal must not permit students to be transported to an off-site school-related activity unless the requirements of this regulation and Department of Education and Early Childhood Development Policy 512 & 513 are met.
- A school principal must ensure that Early Childhood Development Policy 512 & 513, and Anglophone North School District Offsite Extra-Curricular Transportation Requirements are reviewed with all teachers and activity organizers at the start of each school year or at any point in the year that new personnel and organizers assume duties with the school.
Use of Seat Belts
Seat belt use is mandatory under provincial law, and therefore, all passengers must wear their seatbelts at all times. Drivers and passengers are responsible to ensure their own seat belts are worn properly. In addition, the driver must:
- prior to departing, instruct all passengers to fasten their seat belts, and ensure they have done so.
- repeat this procedure prior to departing from any breaks in travel.
Student Activity Vehicles
Superintendent’s Responsibilities:
- The Superintendent or his/her delegate must ensure that Department of Education and Early Childhood Development Policy 512 are reviewed at the start of each school year with principals of schools with direct access to multifunctional activity busses, and that new principals of such schools are briefed on these at the time of appointment.
- The Superintendent or his/her designate must conduct an annual audit to monitor compliance with Department of Education and Early Childhood Development Policy 512.
Package Includes:
APPENDIX A
For Travel on a Yellow School Bus
APPENDIX B
For Travel in a Student Activity Vehicle or Other Vehicle Intended For 10 or More Students
APPENDIX C
For Travel in a Rented Vehicle Intended For Less Than 10 Students
APPENDIX D
For Travel in a Private Vehicle Arranged by the School
(i.e. Staff, Parent or Volunteer Vehicles Intended for Less Than 10 Passengers)
APPENDIX E
For Activities Where School is Unable to Provide Transportation
APPENDIX F
Annual Driver’s Declaration and Safety Agreement
APPENDIX G
Standards for Cancellation Of Extra-Curricular Travel
APPENDIX H
Procedures for Accidents Involving a School Vehicle
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX A:
For Travel on a Yellow School Bus
Activity organizer must ensure the following criteria are met:
- List of names of driver and all passengers has been left at the school
- Driver has a readily accessible record of the names of all passengers
- Appropriate adult supervision is in place for the students being conveyed
- For out-of-town travel in winter conditions, activity organizer has ensured that there is an emergency plan to stay overnight should conditions change
- Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
Activity: ______________________________________________________________
Destination: __________________________________________________________
Date(s) of Trip: ________________________________________________________
Activity Organizer: _____________________________________________________
Signature of Activity Organizer
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX B:
For Travel in a Student Activity Vehicle or Other Vehicle
Intended For 10 or More Students
Activity organizer must ensure the following criteria are met:
- List of names of driver and all passengers has been left at the school
- Driver has a readily accessible record of the names of all passengers
- Appropriate adult supervision is in place for the students being conveyed
- Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
- Return to drop-off site planned for no later than midnight
- Driver or at least one passenger is trained in Emergency First Aid
- Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
- Driver has access to the commercial log book and will complete it properly
- Vehicle is equipped with a fire extinguisher and a First Aid Kit
- Vehicle has received a pre-trip inspection in accordance with provincial standards
- Information for accident procedures is readily available to driver
- Emergency contact names and numbers are readily available to driver
- Driver is at least 21 years of age
- Driver is not a student enrolled in a public school
- Driver has appropriate driver’s license
- Driver has completed an approved extra-curricular driver training program
- No alcoholic beverages will be transported in the vehicle
- Smoking will not be permitted in the vehicle
- Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
- Vehicle will not tow a trailer
- At least one of the passengers has a cell phone
- Safe storage of equipment is ensured. Emergency exits shall be clear of obstacles. Vehicle shall not be overloaded.
- For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change
- Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so
- Between November 1 and April 30, vehicle is equipped with winter tires
- Driver has completed and signed declaration form
Activity: ______________________________________________________________
Destination: __________________________________________________________
Date(s) of Trip: ________________________________________________________
Activity Organizer: _____________________________________________________
Signature of Activity Organizer
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX C:
For Travel in a Rented Vehicle Intended for Less Than 10 Students
Activity organizer must ensure the following criteria are met:
- “STUDENTS” magnetic signs have been affixed to sides and back of vehicle when there are more than seven students in the vehicle
- List of names of driver and all passengers has been left at the school
- Driver has a readily accessible record of the names of all passengers
- Appropriate adult supervision is in place for the students being conveyed
- Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
- Return to drop-off site planned for no later than midnight
- Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
- Information for accident procedures is readily available to driver
- Contact names and numbers are readily available to driver
- Driver is at least 21 years of age
- Driver is not a student enrolled in a public school
- Driver has appropriate driver’s license
- No alcoholic beverages will be transported in the vehicle
- Smoking will not be permitted in the vehicle
- Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
- Vehicle will not tow a trailer
- At least one of the passengers has a cell phone
- Safe storage of equipment is ensured. Exits shall be clear of obstacles. Vehicle shall not be overloaded.
- For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change
- Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so.
- Liability coverage on rental vehicle of at least $1 Million
- Between November 1 and April 30, four winter tires are installed on the vehicle
- Driver has completed and signed declaration form
Activity: ______________________________________________________________
Destination: __________________________________________________________
Date(s) of Trip: ________________________________________________________
Activity Organizer: _____________________________________________________
Signature of Activity Organizer
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX D:
For Travel in a Private Vehicle Arranged by the School
(i.e. Staff, Parent or Volunteer Vehicle Intended for Less Than 10 Students
Activity organizer must ensure the following criteria are met:
- Parents are aware of travel arrangements
- List of names of driver and all passengers has been left at the school
- Driver has a readily accessible record of the names of all passengers
- Appropriate adult supervision is in place for the students being conveyed
- Trip does not involve overnight travel (i.e. travel between midnight and 6:00 a.m.) unless approved by the Superintendent
- Return to drop-off site planned for no later than midnight
- Driver’s combined on-duty work hours will not exceed 14 hours on the day of travel
- Information for accident procedures is readily available to driver
- Contact names and numbers are readily available to driver
- Driver is at least 21 years of age
- Driver is not a student enrolled in a public school
- Driver has appropriate driver’s license
- No alcoholic beverages will be transported in the vehicle
- Smoking will not be permitted in the vehicle
- Driver is not under the influence of any drugs or medication that may impair his/her ability, and is not under the influence of any level of alcohol
- Vehicle will not tow a trailer
- At least one of the passengers has a cell phone
- Safe storage of equipment is ensured. Exits shall be clear of obstacles. Vehicle shall not be overloaded
- For out-of-town travel in winter conditions, activity organizer has ensured there is an emergency plan to stay overnight should conditions change
- Prior to departing, (and after each break in travel), driver will instruct all passengers to fasten their seat belts, and to ensure they have done so.
- Liability coverage on vehicle of at least $1 Million
- Between November 1 and April 30, four winter tires are installed on the vehicle
- Driver has completed and signed declaration form
Activity: ______________________________________________________________
Destination: __________________________________________________________
Date(s) of Trip: ________________________________________________________
Activity Organizer: _____________________________________________________
Signature of Activity Organizer
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX E:
For Vehicles Where School Is Unable to Provide
Transportation
Activity organizer must ensure the following criteria are met:
- Parents have been informed of their responsibility to arrange transportation for their own children
Activity: ______________________________________________________________
Destination: __________________________________________________________
Date(s) of Trip: ________________________________________________________
Activity Organizer: _____________________________________________________
Signature of Activity Organizer
Signature of Principal
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX F:
Annual Driver’s Declaration and Safety Agreement
_______________________________
School Name
I will be transporting students to an extra-curricular activity. I am in compliance with the Department of Education and Early Childhood Development Policy 512/513. I will ensure the following conditions are met:
- The vehicle is equipped with winter tires (as applicable) if trip is between November 1-April 30, and the tires are in acceptable condition.
- The vehicle has a valid NB Safety Inspection Sticker.
- All persons in the vehicle must wear their seat belt at all times.
- My driver’s license is in good standing and of the proper classification, and I have completed the Extra-Curricular Driver Training Program (if applicable).
- My accumulated work and driving times combined (on-duty time) in a day will not exceed 14 hours and it will be followed by 8 hours of rest.
- A minimum of 1 million dollars of liability insurance has been purchased for the vehicle that I am driving.
- I have completed the Policy 701 training.
- I have not consumed alcoholic beverages or narcotic substances.
- I am not under the influence of any drugs or medication that might impair my ability.
- I am not transporting alcohol or narcotic substances.
- I will not smoke or vape, or permit smoking or vaping in the vehicle when students are being transported.
My signature confirms my compliance.
_________________________________ ________________________________
Print Name Signature
_________________________________ ______________________________
Cell Phone Number Driver’s License Number
Date: _______ _______ _________
Day Month Year
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX G:
Standards for Cancellation of Extra-Curricular Travel
In accordance with the Department of Education and Early Childhood Development Policy 513 (Transportation to and from Off-Site School-Related Extra-Curricular Activities), the following standards must be in place for Anglophone North School District.
Decision Making
- Decisions about extra-curricular travel are officially delegated to the school principal, with advice and support as needed from the Superintendent and his or her staff.
- The Superintendent reserves the right to over-rule school based decisions at any time.
Cancellation Standards
The following actual or predicted conditions for the travel area will lead to cancellation of extra-curricular travel:
- Heavy snowfall warning or blizzard warning
- Winter storm warning
- Freezing rain, sleet or ice storm warnings
- Drifting snow leading to white-out conditions
- Extreme cold with wind chill
- Snowfall amounts greater than 10 cm
Other Weather Conditions – Monitoring Requirement
- For other weather conditions (i.e. snow flurries, snowfall less than 10 cm, rain other than freezing rain, wind chill, high winds), the principal/designate and the activity organizer must monitor weather forecasts and make every effort to schedule travel so as to avoid inclement weather.
- Combinations of weather conditions (such as light snowfall combined with blowing snow, etc.) could lead to cancellation depending on the expected intensity, duration, time and geographic area being impacted.
- Activity organizers and principal/designate must monitor ongoing changes in weather patterns, and be prepared to cancel or suspend travel at any time, and to stay overnight if necessary.
- Parents will be reminded of their right to keep their child or children home at any time without the fear of negative consequences should they choose to make their decision based on concerns about winter travel.
ANGLOPHONE NORTH SCHOOL DISTRICT
OFF-SITE TRANSPORTATION CHECKLIST
APPENDIX H:
Procedures for Accidents Involving a School Vehicle
At the Scene
In the event of an accident, a school vehicle driver must follow these steps:
- Attend to the immediate physical and emotional needs of students.
- Secure emergency services (police, ambulance, fire services) as may be required considering the nature of the accident.
- Report the accident to the school and District Office.
- When reporting the accident, provide the following information:
- Location of the accident
- Telephone number from which the call is being placed.
- Vehicle/bus number and driver’s name.
- Number of students involved.
- Physical and emotional status of the students and driver.
- Physical status and position of the vehicle.
- Need for alternate transportation.
- Record the following:
- Names and address of every person involved in the accident as well as any witnesses.
- License plate number of other vehicles involved.
- Names and driver’s license numbers of the operators of other vehicles involved.
- Identification of persons injured in the accident.
- Inspect the school vehicle to assess its condition, and determine if it is safe to operate.
- Refer to the Department of Education and Early Childhood Education Policy 510 for detailed procedures.