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201 – Personnel Selection and Hiring Procedures for Permanent and Casual Positions

by | Nov 14, 2023

SUBJECT:                            Personnel Selection and Hiring Procedures for Permanent and Casual Positions

EFFECTIVE:                         March 4, 2002

REVISED:                             October 29, 2004; August 23, 2005; August 19, 2013

PURPOSE:                           To regulate practices and procedures related to the engagement or hiring of new employees.

REGULATION:

  1. All positions must be open to all qualified persons with no discrimination on the basis of race, gender, age, religious affiliation, or nationality.
  1. All vacancies must be filled through the office of the Director of Human Resources.
  1. In the case of advertisements, applications will be received by the Director of Human Resources.  Screening and shortlisting of applications will be overseen by the Director of Human Resources in conjunction with the Superintendent.
  1. A list of all applicants for each position must be prepared.  Applicants selected for interview must be indicated on such lists.
  1. An interview panel consisting of a minimum of three (3) persons (one being from the Human Resources Department) will conduct interviews for each advertised teaching and non-teaching position.  The panel may include the Superintendent, Senior Education Officer (or designate) and the immediate supervisor of the position to be filled.  Every effort must be made to include a District Education Council representative and a Parent School Support Committee representative.
  1. Based on Board of Management Policy 86.0180, staff and other employer representatives cannot participate in the hiring process when one or more relatives is a candidate.  Similarly, a principal or other supervisory personnel should not have direct responsibility for a relative.
  1. Following interviews, a summary of panel findings and recommendations for hiring must be forwarded to the Superintendent.
  1. A formal written evaluation, prepared by the school principal (or supervisor), is required immediately following the first six weeks of employment for all long-term replacement employees, including teachers classified under Article 44 of the NBTA Collective Agreement. 

EL-14 Staff Evaluation

by | Nov 14, 2023

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-14

SUBJECT:                STAFF EVALUATION

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013, April 16, 2019; June 2, 2023

 POLICY:                   With respect to evaluation of employees, the Superintendent must not fail to develop an evaluation system that links employee performance with their contribution toward achieving the District Education Council’s Ends policies and their compliance with the District Education Council’s organizational Executive Limitations policies.

MONITORING:        

            Method(s):                 Report by the Superintendent

            Frequency:                Annually

            Month(s):                   June

EL-12 Superintendent Travel Expenses

by | Nov 14, 2023

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-12

SUBJECT:                SUPERINTENDENT TRAVEL EXPENSES

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 16, 2019; June 2, 2023

 POLICY:                   The Superintendent must not receive payment for travel expenses without obtaining the signature of approval of the Director of Finance & Administration, and without a periodic review by the Chair of the District Education Council (DEC).

MONITORING:        

            Method(s):                 Internal Review by the Chair

            Frequency:                Twice Yearly

            Month(s):                   December, June

EL-11 Treatment of Stakeholders

by | Nov 14, 2023

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-11

SUBJECT:                TREATMENT OF STAKEHOLDERS

EFFECTIVE:             July 1, 2012

REVISED:                 August 19, 2013; April 19, 2019; June 2, 2023

 POLICY:                   With respect to interaction with the stakeholders, including parents, students and the public, the Superintendent must not knowingly cause or knowingly allow conditions, procedures, actions or decisions which are unlawful or in contravention of Department of Education and Early Childhood Development and District Education Council policies.

MONITORING:        

            Method(s):                 Report by Superintendent/Chair

            Frequency:                Annually

            Month(s):                   December

EL-10a Parent School Support Committee Budget – Spending Guidelines

by | Nov 14, 2023

POLICY TYPE:        EXECUTIVE LIMITATIONS

POLICY NO:             EL-10a

SUBJECT:                PARENT SCHOOL SUPPORT COMMITTEE BUDGET –                                                        SPENDING GUIDELINES

EFFECTIVE:             May 27, 2013

REVISED:                 August 19, 2013; June 19, 2017; April 16, 2019; June 2, 2023

POLICY:                    In keeping with the mandate of the PSSC as outlined in the Education Act, the following types of purchasing shall be deemed to be acceptable as they fall within the Public Purchasing Act:

Communication:

  • School Connects or a similar service
  • Voice mail service
  • Postage and courier
  • Brochure and pamphlet printing as approved by the school principal
  • Office supplies and printer cartridges as they relate to PSSC business
  • Promotional materials
  • Professional reading material

Business Meeting Expense:

  • Office supplies
  • Meals
  • Nutrition breaks
  • Equipment rentals

Workshop/Professional Development:

  • Registration fees and approved travel expenses for PSSC members in accordance with travel policy.

The following is a list of purchases that are deemed not to be appropriate:

  • Gifts (gift cards, gift certificates)
  • Flowers
  • Alcoholic beverages
  • Instructional materials
  • Cellular phone/data plan purchases and monthly recurring charges
  • Hiring of casual staff
  • Payment of travel expenses as they relate to attendance at PSSC meetings

Purchases not indicated in these guidelines must be pre-approved by the Superintendent or designate.

MONITORING:

            Method(s):                 Individual School Reports

            Frequency:                Annually

            Month:                        May